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Evidence Guide: BSBATSIM420A - Oversee asset management

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

BSBATSIM420A - Oversee asset management

What evidence can you provide to prove your understanding of each of the following citeria?

Develop and implement policies and procedures for the management of assets

  1. Work with other board members and staff to develop policies and procedures for managing assets that comply with legal and contractual requirements
  2. Follow policies and administrative procedures regarding the purchase, use, storage, maintenance and disposal of assets
Work with other board members and staff to develop policies and procedures for managing assets that comply with legal and contractual requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Follow policies and administrative procedures regarding the purchase, use, storage, maintenance and disposal of assets

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure asset records are established

  1. Ensure responsibility for establishing an asset register of the organisation's movable assets, and the recording and storage of asset documents, is delegated by the board to an appropriate person or persons
  2. Check that the register has been established and that appropriate asset documents are stored securely
Ensure responsibility for establishing an asset register of the organisation's movable assets, and the recording and storage of asset documents, is delegated by the board to an appropriate person or persons

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Check that the register has been established and that appropriate asset documents are stored securely

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure that assets and records are maintained

  1. Receive and review reports with respect to assets to ensure they are up-to-date and complete
  2. Ensure appropriate procedures are in place and followed to undertake asset repairs
  3. Ensure appropriate procedures are in place and followed to report and document asset damage, loss or theft
  4. Develop an action plan to follow up asset management issues that arise
  5. Ensure asset records comply with funding providers' requirements
Receive and review reports with respect to assets to ensure they are up-to-date and complete

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure appropriate procedures are in place and followed to undertake asset repairs

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure appropriate procedures are in place and followed to report and document asset damage, loss or theft

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop an action plan to follow up asset management issues that arise

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure asset records comply with funding providers' requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure insurance cover is in place

  1. Ensure appropriate procedures are in place and followed to arrange and maintain insurance following asset acquisition
  2. Identify authorised signatories for claims for damage, loss or theft
  3. Ensure claims are submitted in a timely manner and include required evidence of loss
Ensure appropriate procedures are in place and followed to arrange and maintain insurance following asset acquisition

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify authorised signatories for claims for damage, loss or theft

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure claims are submitted in a timely manner and include required evidence of loss

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Oversee an annual internal audit of assets

  1. Ensure items recorded in the asset register are checked annually
  2. Ensure the asset register is updated with current information following the internal audit
  3. Investigate discrepancies found in the asset register
  4. Propose changes to policies and procedures if required
Ensure items recorded in the asset register are checked annually

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure the asset register is updated with current information following the internal audit

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Investigate discrepancies found in the asset register

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Propose changes to policies and procedures if required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Oversee acquisition and disposal of assets

  1. Approve acquisitions and disposal of assets in line with existing plans and budgets
  2. Ensure funding body requirements regarding asset acquisition and disposal are met
Approve acquisitions and disposal of assets in line with existing plans and budgets

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure funding body requirements regarding asset acquisition and disposal are met

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the ability to:

work with others to develop policies and procedures for managing assets

follow policies and procedures for managing assets.

Context of and specific resources for assessment

Assessment must ensure:

participation on an actual or simulated board

access to examples of asset registers

access to examples of relevant asset policy and procedures

access to examples of relevant documentsand reports

knowledge and performance are assessed over time to confirm consistency in performance.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

observation of performance on a board or simulated board

direct questioning combined with reflection of practical board performance by the candidate

analysis of responses to case studies and scenarios

demonstration of techniques

observation of presentations

oral or written questioning to assess knowledge

observation of performance in role plays

analysis of feedback from others involved in the management of assets.

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

BSBATSIM418A Oversee financial management

BSBATSIW417C Select and use technology.

Required Skills and Knowledge

Required skills

communication and teamwork skills to work cooperatively with other board members, management and staff of the organisation, members, community and key stakeholders

culturally appropriate communication skills to relate to people from diverse backgrounds and with diverse abilities

evaluation and decision-making skills tomonitor and review information presented to the board and enact decisions

numeracy skills to review asset reports and identify discrepancies

oral, diagrammatic or written literacy skills to be able to gather and share information

problem-solving skills to identify and manage issues that arise in the management of assets

Required knowledge

asset auditing procedures

asset purchasing and disposal procedures

funding body requirements with regard to assets

geographic, cultural, social, economic and political context in which particular organisations operate and how that may impact on the management of assets

organisational procedures and processes with respect to assets

provisions of federal, state or territory legislation and funding body requirements that have an impact on the management of assets

record-keeping requirements with regard to assets

relevant protocols and cultural responsibilities with respect to the management of assets

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Administrative procedures may include:

asset disposal

internal audit

invoices and receipts

identification labelling

insurance

purchasing

use and control.

Asset register:

may be computer-based or manual records

may include:

additions

date of purchase

identifying numbers

insurance claims

location

loss or theft

major repairs

obsolescence

value.

Movable assets may include:

artworks

cultural items

goods

office furniture

plant and equipment

vehicles.

Asset documents may include:

guarantees

invoices and receipts

insurance documentation

maintenance records

titles and certificates

warranties.